Corporate wiki vs knowledge base: Making the right choice

Explore the differences between a corporate wiki and a knowledge base in this comprehensive guide. Learn their respective strengths, ideal use cases, and how they can enhance information management in your organization.

Illustration of books representing the base of all knowledge

What is a Corporate Wiki?

A corporate wiki is a collaborative platform that allows all team members in a business to share, create, and manage company-specific knowledge. It's like an online encyclopedia tailored for your organization. With a wiki, team members can contribute their own ideas and expertise, making it a rich resource for company-specific information and insights.

Benefits of a Corporate Wiki

Corporate wikis promote collaboration and knowledge sharing among team members. They allow teams to build a shared understanding of processes, protocols, and best practices. This can significantly reduce information silos and make onboarding new employees more efficient. Wikis can be a treasure trove of collective knowledge, capturing invaluable insights that might otherwise be lost.

Challenges of a Corporate Wiki

However, corporate wikis aren't without their difficulties. Without proper management, they can become disorganized and hard to navigate. The effectiveness of a wiki is also highly dependent on the participation of team members. In addition, ensuring the accuracy and relevance of information can be challenging, requiring ongoing moderation and maintenance.

What is a Knowledge Base?

A knowledge base, on the other hand, is a central repository of information, typically organized in a more structured and formal way than a wiki. This information may cover a variety of topics, from how to use a product or service to company policies and procedures. Unlike wikis, knowledge bases are usually managed by a select group of people, ensuring consistency and accuracy in the information presented.

Benefits of a Knowledge Base

A knowledge base can provide clear, concise, and reliable information to both employees and customers. It can greatly improve efficiency by providing quick answers to common questions and reducing the need for repetitive communication. A well-structured knowledge base can also improve customer service by providing accessible and helpful resources for users.

Challenges of a Knowledge Base

Despite their benefits, knowledge bases can also pose challenges. They can be time-consuming to set up and require ongoing maintenance to keep information up-to-date. There may also be a lack of engagement from team members who aren't directly involved in managing the knowledge base, potentially leading to gaps in information.

Which is better for your company? Corporate Wiki vs Knowledge Base

The choice between a corporate wiki and a knowledge base depends on your company’s needs.

But, if your goal is to foster a collaborative culture where everyone contributes their expertise, a corporate wiki might be the right choice. In a 2022 study, the IDC found that 33% of companies struggled with siloed data and an inability to collaborate on knowledge, so allowing everyone in your team to make contributions could have positive benefits for your business.

However, you might still need some control over the consistency, structure, and management of information. One way to approach this, is by creating guidelines to help your team contribute without information getting lost or miscommunicated. You can combine these guidelines with the right tools to empower your team to share knowledge effectively.

Platforms like Craft are as simple to use as traditional document editors like Google Docs or Microsoft Word but allow your team to add links, images and videos, and connect docs and pages together to share their knowledge in a structured, organized way.

It's also important to remember that it might not be an either/or choice — a corporate wiki and a knowledge base can work alongside each other too. You can use a wiki for internal brainstorming and knowledge sharing, while using a knowledge base for more formal, customer-facing information.

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