Sometimes, emergencies strike a business and you're forced to devise an immediate response. By their very nature, you can't prepare for these times of crisis, but you can make sure you have an organized plan in place ready for dealing with emergencies.
What is an emergency meeting?
When it's clear that you're in the midst of an emergency, one of the first responses will be to call a meeting with senior members of the team to decide on an appropriate response. Unlike regular meetings that are often scheduled and planned, emergency meetings could be called in an instant, even during the night or on weekends should an emergency require it.
The types of possible emergencies are numerous and could include:
- Natural disasters
- Financial crises
- Cybersecurity breaches
- Product recalls
- Power outages
- System failures
- External threats like terrorism or war
- And more
When to use an emergency meeting agenda
Emergencies are unpredictable and chaotic, but that doesn't mean your response to them has to be. Having an emergency meeting agenda with a clear, structured layout that covers the important elements of an emergency meeting, can serve as a great comfort amid a crisis. This blueprint will help you navigate your next high-pressure emergency.
How to use this emergency meeting agenda
This emergency meeting agenda template provides a blueprint for how to organize a response meeting to a new crisis. While not always possible it's best to be customized during non-emergency times to suit your organization's exact needs.
- When an emergency strikes, open this template and send it to all stakeholders in the response meeting.
- Make someone the notetaker to keep track of decisions and action points throughout the meeting
- Follow through each point of the agenda:
- Start with a brief of the emergency and its potential impact on business areas
- Brainstorm solutions and how they might resolve the issue
- Finally, define a clear action plan including a time/date to reconvene to assess the emergency response.
- After the meeting, the emergency meeting agenda document can be referred back to for reference to action points and discussion topics.