Effective communication is vital in the workplace. Staff meetings are a chance to get the team together to discuss projects and get aligned on what's important.
What is a Staff Meeting Agenda?
A staff meeting is a regular or ad-hoc gathering of a team or entire staff to discuss projects, provide updates, and make collaborative decisions. The core aim is to ensure that everyone is aligned, informed, and has a voice. And what's the backbone of an effective staff meeting? An organized agenda.
The types of topics typically covered in staff meetings include:
- Company or team announcements.
- Review of past business.
- Introduction of new business.
- An open forum for questions and discussions.
- Action point determination and meeting conclusions.
Depending on the meeting's purpose, we have other team meeting templates that might be suitable:
When to use the Staff Meeting Agenda
Whether you're a startup trying to keep everyone in the loop or a large corporation aiming to maintain fluid communication, a well-structured staff meeting agenda is essential. It not only ensures that important topics are covered but also offers a clear framework that facilitates efficient discussion and decision-making.
How to use the Staff Meeting Agenda Template
Our Staff Meeting Agenda template is designed to optimize team communication. Go through each section to get the most out of your next staff meeting.
- Preliminary Details: Depending on the formality of the meeting, you might start things off by inserting the basic meeting information like date, Zoom link, meeting lead, and attendees. At Craft, we tend to skip this.
- Discussion Points: Progress through the predetermined topics of announcements, old business, and new business. Discussion points are usually decided in advance. You can send the agenda to the team before the meeting so they know what to expect and can prepare accordingly.
- Open Floor: Create space for any impromptu topics or questions. This ensures that all team members feel heard and can clarify any points of uncertainty.
- Conclude with Precision: Finish the meeting by confirming action points and setting the date for the next gathering.
Once your meeting is over, this Staff Meeting Agenda document serves as a record of what was discussed and the decisions made. This way, you always have a reference to return to and ensure follow-through on action items.
